Four Roles and Responsibilities Handled by Property Management Companies


Real estate property management is easy said than done. This is a tedious task that revolves around many roles and responsibilities. Four important areas handled by property managers are:

  1. -Risk management and administration
  2. -Facility maintenance
  3. -Tenant management and occupancy control
  4. -Financial assistance and marketing

It is the property manager’s duty to maximize your returns. Through careful monitoring and maintenance, they will make sure your properties last longer and are not missed. It is the property manager’s best interest to keep the tenants and the landlord satisfied. They take care of many responsibilities ranging from budget changes, keeping the home occupied, handling records and collecting rents. Most landlords start taking care of their properties. However, they change their minds after some time. When the scope of maintenance and management increases, they tend to hire property management companies. Indeed, property management has turned into a renowned profession. It has plenty of details and scope for growth.

#1 Finances and marketing

Property managers are trained to handle finances and marketing. These are two important areas of concern. The property manager masters the art of administrating budgets and operating charges. These details are important to set rental rates. Property managers balance rental rates with market demands. Also, they understand what can support the quoted rent. It is important for the property manager to have firm understanding and knowledge of the rental market. Some property managers offer promotional advantages and special marketing schemes for tenants. In fact, they use strategic advertising schemes to attract more tenants. Advertising is important to reduce the overall vacancy rates of properties.

Meanwhile, all financial details are reported to the property owner. They help the property owners understand more about income taxes, profit & loss, financial statements and accurate budgeting.

You should understand that property managers follow customized financing and budgeting strategies. To know more about the property management company’s strategies and techniques, you should talk to them!

#2 Tenancy

The talk about property managers will remain incomplete without “Reduced vacancy rates and better tenants”. This is a key role played by property management companies. According to property managers, finding tenants is only the start. As they find and filter tenants, the property manager starts to raise requests and monitor rental activities. For instance, they focus on lease requirements, make sure the deposits are paid and rents are collected on time. Doesn’t this seem like a never-ending task? Throughout the process, property managers ensure tenant and landlord satisfaction. If there are unexpected conflicts between the two (tenants and landlords), the property management company is responsible for resolving the issues. The property manager takes care of all non-payment and violation issues.

#3 Property Management  

Moving on, property managers take care of “properties”. Doesn’t this sound like an obvious responsibility? Property management involves outdoor areas and the home’s physical structures. Most property managers handle all parts of the home. This includes landscaping, walls, electrical works, appliances, roofing, plumbing and more. Property managers maintain good bonds with other contractors. This is how they get work done. They have strong, healthy relationships with repair and replacement companies. When repairs and replacements happen, the property manager monitors the quality and costs. If you wish to own well-maintained properties, you should hire a property manager.

Additionally, the property manager will ensure improved tenant retention rates. Tenants are always attracted towards properties that are well-maintained and affordably priced!

#4 Risk Management

Last but certainly not least, property managers take care of risk management. Every property and investment comes with risks and challenges. These risks should be handled in the best possible way! If you are new to risks in the real estate industry, you will need the assistance of a skilled property manager. Reputed property management companies have seen it all! They are aware of the complications in letting out or owning properties. When it comes to administration, property management companies can help you in many ways. According to experienced landlords, property managers take care of the following:

  1. -The mitigate risks and ensure that both the tenants and the landlords are safe.
  2. -When required, they take cases to court.
  3. -They help landlords find reliable tenants. This way the landlord doesn’t need to worry about rent or vacancy.
  4. -They handle all finances and produce periodic reports. These reports are given to the landlords.

The Verdict

With the help of a trained property manager, landlords and tenants will have a smooth ride! But yes, the process of choosing a property manager is easy said than done. And, you have so many options to pick from.